Minutes. GCHS Monthly Board Meeting held on
Meeting called to order at
Board members present: Barb Gerber, Paul Garret, Marsha Stanek, Marci Hensel, Tina Gilbert, Gunhild Marcher, Shawn Grass
Motion to approve last month’s minutes without reading them in meeting.
Motion adopted.
Presentation by Kyle Netzel. Kyle has designed a sign for GCHS as his eagle scout project. The project will be paid for by grants he will obtain.
Public Participation.
Mike Jerge asked if there was a list of volunteers for the Farm Tech Days. He will be provided with such a list.
Mike also asked if the board wants to have a garage sale again in April of next year and for it to coincide with the city wide one and be handled by the same crew. The board agreed to the proposal.
Mike had talked to Alphorn Ford, a local car dealer. A customer is willing to donate a used vehicle to the GCHS. The vehicle has 62 000 miles on it. The donor wants the GCHS’s truck as a trade in. There will be no monetary exchange. Mike will negotiate the deal.
Motion made for Mike to negotiate the deal with Alphorn Ford.
Motion adoted.
Brian Gray, a local newspaper reporter, questioned the difference
between adopting from the shelter as opposed to adopting from PetsMart in
There is basically no difference except at PetsMart there is a more extensive interview of the adopter which serves as the basis for the adoption. Adoptions from the shelter rely more on phoning references and less on personal interviews. Back ground checks of PetsMart adopters usually take place the following day.
The Board was questioned about the hiring of new personnel as advertised for in the local newspaper. Workers were previously laid off in order to save money. The new worker is a replacement. The position has been filled by volunteering board members for the past two months.
Sue Ross, receptionist at the shelter, wondered if the board could be expanded. Shawn explained that the number of board members has to be voted on by the board. To change this procedure the by-laws must be changed by the members at the annual meeting. Continued discussion about this matter, mainly by Anita Disch, former shelter worker, and the shelter veterinarian, Robin Douglas. It was pointed out that the number of board members and the procedure how to change this number had been established on the advice of the organization’s attorney and is legal.
Treasurer’s Report. See attached report.
Judy Stevens has volunteered to analyze the organization’s financial records to see where changes may be necessary. She pointed out that most of the income from grants and donations come in the second part of the year and should preferably be spread out over the entire year. The shelter needs $17 000 each month to meet its obligations.
Aggressive Breeds Adoption (at risk dogs)
To protect dogs from being adopted for fighting purposes the adoption form needs to be more specific and questions asked need to address this concern. The matter was referred to the Policy and Procedures Committee.
New Business.
The
Sue Ross will write up the procedure necessary to license our dogs . She will complete the list as soon as possible. Mary Jane Grenzow will use this information in a letter to the editor and in a press release to the local newspaper. Readers will be encouraged to contact their alderman for a possible change of procedure.
Yvonne motioned to get an additional cell phone for the shelter. Motion adopted.
Shelter Director’s Report.
There 190 cats at the shelter and 42 dogs and 6 puppies. 47 cats need rabies vaccination. All dogs not previously vaccinated were so today.
The August report on adoptions is posted on the web site.
Other Business
Science Diet forms are to be filled out by adopters and not by the receptionist. Allegedly adopters don’t fill out the forms legibly. There will be a trial period of 30 days to see if adopters can do this.
Close Session at
Open session at
Shawn motioned to appoint Paul as treasurer. Motion adopted.
Close Session at
Paul motioned to adjourn at