Board meeting minutes
February 13th, 2008
6:00 p.m.
Meeting was called to order
by President Yvonne Schutte. Other
members present were Barb Gerber, Paul Barrett, Heidi Treuthardt, Mary Jane
Grenzow, Chris Sokup, Tracey Pederson, Mick McClain, Sherri Fiduccia, Tina Gilbert and
Sue Curran. Also present was Tonya
Kelly/ Shelter Director.
The meeting opened with John
Baumann of Swiss Colony commending the present GCHS Board for all the positive
work they have been doing the past several months. The Board in turn gave John Baumann and the
Swiss Colony a huge thank you for all the support they have given to the
organization. John also presented a
“Pilot Program for Community Service”.
For this program Swiss Colony sponsors two individuals from local
organizations for each Monday and Tuesday evening to cover 100% of GCHS’s
volunteer needs beginning February 25th. Mondays will be covered by Rebel Soccer and
Tuesdays by The Monroe Theatre Guild.
This program will have positive results for all three organizations
involved.
Angie Meyer from Green County
Leaders presented a survey that was created by The Green County Leaders
board. In a few weeks 2500 surveys will
be randomly sent out county wide with 2500 more to be sent if needed.
These surveys do not need a name and have a self addressed stamped envelope so
they can be returned. A report of the
responses will be possibly presented to the Board in several weeks.
Treasurers Report
Paul Barrett gave each board
member a financial statement for January.
As of the 31st we have a net income of $217.22. Approximately $2400 was spent on purchasing
and installing a new tub and doors. It
was also noted that utilities were higher than normal due to the extreme cold
weather.
Old Business
No update of the van was
available this month.
Shelter Director’s Report
Tonya presented the annual
animal report for 2007. Sue Ross is
maintaining these reports monthly. She
also presented a sheet to all Board members of all intake procedures for dogs
and cats. As of February 13th
there are 30 dogs, 67 cats, 44 cats in trailer, 11 to spay, 14 to neuter, 12
ringworm, 2 cats and 2 dogs in foster care, 2 FIV and FeLuk. 4 dogs to spay and 3 to
neuter, 8 feral cats- with a total of 111 cats. We have had 3 cats over a year as of March 1st.
Tonya also presented a idea of having a pet fair in the beginning of May possibly
at Slice. Many events are in the
planning stages. More details at the
next meeting.
Committee Reports
Nominating-The deadline to
send in your name to be nominated to run for the board openings at the May
annual meeting is March 17th.
You can get your name and letter of intent to Heidi Treuthardt.
Fundraising-Pedal For Paws is July 12 in New Glarus. We will be participating in the St. Pat’s Day
Parade on March 17th. It is
at 5:17 p.m.
Barb is contacting Rebel
soccer to see if they want to walk with us and wear their jerseys. Tracey Pederson commented that fundraising
could go much deeper. It was discussed
that a separate “special events” committee could be more effective in reaching
our fund raising goals. This separate
committee would help disperse the workload that comes with fundraising. Maddies Fund-the recent deadline for 08 has
passed. Next deadline
for 09 in in the fall. Tracey said the UW has a grant list which could
be looked into and possibly some of them could be applied for. The Bernie Show is May 5th-this
could possibly be moved up to be before the Pet Fair.
Volunteers-Tonya would like
to set up a training session for volunteers from MARS. Tonya will contact them. Project World-This is a 9 week course at the
Adoption
Applications/Inspections-Paul brought up that that an official form should be
designed to document either the approval or denial of adoption. This also should include a space for the
reason of the denial and room for signatures of Director and adoptee.
Building and Grounds-the
Building Committee is meeting Feb. 26th. There is concern over the washer that keeps
breaking. Steve Jacobson would like to
donate a washer and a dryer but they are not commercial size. Paul had some prices on a new commercial size
washer. The commercial size is important
because of the heavy daily use the machine would get.
Public Relations-Website is
up to date at this moment. Mary Jane has
had response to update the website from 2 people. Most likely this new site will not be ready
until summer. The newsletter will be
printed the week of the
18th and will go out shortly after that.
Membership-The list of people
we have on our mailing list is very extensive.
Since we really do not have a list of when their memberships expire we
need to present a plan that could be implemented by the Annual Meeting.
SNAP-half are used. We had 4800 last year and will have 5000 in
08.
Personnel and Executive-these
committees have been combined.
Policies
and Procedures-meets Feb. 21st at 7:00 p.m.
Medical Advisory
Board-members: Dr. Lisa Holcomb, Dr. Amy
Hagen and Tonya Kelly. They will be
working on intake sheets and protocols.
Meeting was adjourned at 9:00
p.m.
These minutes were written
and submitted by Heidi Treuthardt, Secretary